In the age of ever-changing technology, directors are seeking ways to run better board meetings. Instead of relying on paper-based solutions, directors are turning to software that allows them to access digital documents and work in the cloud. This allows for the review of meeting documents prior to the event. This can also free time during the meeting.
The most effective software for general board meetings allows participants to discuss and defend their points of view by referring to the exact passages that are being referred to. This means that there is no confusion as to what’s being said. This allows important administrative discussions to be conducted outside of the meeting so that it does not consume valuable time during the actual event.
Another key feature of the board portal software is its ability to create a consolidated agenda that includes all the relevant reports and documents included. This allows the meeting to start as planned and prevents issues or concerns from being raised at the wrong point in the agenda or being left unanswered.
The software should also allow an easy-to-print format for all documents. It is crucial to know that some directors prefer printing versions of documents for a variety reasons, ranging from personal preference to a reluctance to work on screens for long periods of time.
Many of the best software for board meetings providers will offer versions of their applications that are optimized for tablets, desktops and mobile devices, so that attendees are able to review agendas both off and online. Some will also allow users to add annotations inside the app.